Project Management

Project Management

Project management tools are designed to aid an effective approach to compiling the various aspects of a project.

A project can be defined as set of work that will be completed by an individual or a group of individuals (usually a team, organisation or a small company) to produce a distinct, consistent and independent result.

The project management process involves the use of tools and techniques which aids the achievement of the project’s objective and which contributes to the improvement of a business.

Colleagues giving a fist bump Free Photo

These tools and techniques are often referred to as software. These tools include scheduling, costing and reporting systems, work allocation techniques, and risk management systems amongst others

A project is often defined as multifaceted undertaking of a task involving a variety of resources, or activities that are very different and require a specific task completion.

It is a complex and sometimes separate undertaking, having special requirements and the use of specific tools and techniques can help in its completion.

Project planning

The planning stage of a project involves determining the objectives, setting the resources and choosing the tools and techniques. As with most things in life, it’s what you and I can control that can make the difference.

There are two main ways of working through the project – scope definition and plan.

Scope Definition

A scope can be defined as a particular period of time where and when the task to be completed or effective and efficient completion, or a functional unit of time where a particular function or action has or cannot be performed.

It may be that it makes more sense to break down the decision making than it does to define the scope; it can at course be over-used as we’ve all seen, but there are difficulties with this approach.


The planning part of the project management process is the most complex and is best described by exception. Projects don’t originate from one person, it is usually a team of people, virtually all the inputs have to come from individuals in a team or organisation. This team can be decided on by a project leader or manager if has the required skills, people and resources. If a free willed project manager, he may be in anguish with his team, when he does not football.

There is no universal tools used in the planning step for how you implement it, so who calls the shots if this tool is not available?

Risk Management

The definition of it here is that it involves identification, assessment and treatment of the risk to prepare for, mitigate or avoid the potential consequence which could have’, if not do a plan ahead of time.

These tools and techniques are therefore important to those who plan or manage projects.

Project acceptance is the process of proving if a plan has been followed, thoroughly researched, put together and properly executed; it is a procedure that can be followed by you or any third party not a substitute for it.

Project team

In project terms, a project team is a group of people who have identified the others involved and who need to work together to get the job done. See how you can get project qualified.

Each members responsibility on a matter is known as a Project Manager. Each other member is a Project Team member.

The selection of if and when project teams are required to undertake a particular project by the project manager depends on multiple factors for example characteristics, expected functional responsibilities, availability in people, cost, etc.

Project Portfolio Management

Project Portfolio management is the administration of the portfolio.

On this event management tool, the project manager can ensure that projects are chosen and authorized by the committee to deliver an objective result.

On project portfolio management, actual projects are reviewed to ensure that details are followed and core objectives are achieved.

Project Review

Project review determines if the project is on schedule. It will also determine if projects are on budget, on schedule, on budget and on schedule.

Project review provides a steering function to prevent any conflicts that may occur throughout the project.

Project review is a tool used to make sure that the overall scheme or the overall program is well structured.

Project Scope Management

Scope management is a formal method of controlling scope change. It involves focus and review of these changes at planned, actual, review points. Scope change management also includes tracking and reporting of changes. See our blogs…


Optimization is the improvement of an existing business. It can be considered as pinnacle principally of all the methods but poses competitive challenges stoppedup in the controller’s further work.

Optimization improves the capability and the outcomes of the business. It helps make critical business improvements while eliminating unproductive and waste activities focusing on major rest achievements to measure how well you’ve been able to improve over time. A good optimization process also provides visibility, validation, and the ability to confront bad business decisions.